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PLANNING A WEDDING?
We have 3 ballrooms and 1 kitchen on-site. Depending on your seating arrangements (theater, banquet, u-shaped, etc.) our facility can hold up to 1,000 guests total. Below are dimensions and maximum seating occupancy for each ballroom. Please refer to our seating arrangement charts at the bottom of the catering page for accurate occupancy and seating limits.
- Ambassador Ballroom: 57×98′ (max 540 guests)
- Champions Ballroom: 48×50′ (max 330 guests)
- Blue Ballroom: 30×57′ (max 270)
EVENT TYPES WE HOST
- Wedding Ceremony
- Wedding Reception
- Wedding Dinner
- Corporate Party
- School Function
- Social Function
- Birthday Party
- And More!
Renters or their caterers are responsible for setting up tables and chairs. This is standard procedure for caterers-per your request they will bring in, set up, and tear down all tables and chairs. Layout can vary greatly and should be planned in advanced with your caterer. If you are self-catering plan your room layout well in advance utilizing the room dimensions and possible catering table arrangements located at the bottoms of our catering page.
TERMS AND CONDITIONS
Our facility is defined as property located at 8900 SW Commercial Street and includes, but is not limited to, the room(s) rented, other areas or rooms inside the building that event attendees enter with or without permission, the exterior of our building, and parking lots.
Renter pays deposit up front to reserve space.
Renter agrees to pay rental price in full 15 days before scheduled event.
Renter agrees they will leave facilities in the same condition they were in prior to the use of our facility. Renter agrees that the full cost of cleaning, supplies, or repairs necessary to return the facility to pre-rental condition will be withheld from the security deposit. Security deposit will be held until cleaning and repairs are completed.
Renter agrees to cover remaining balance if cleaning and damage repairs costs are not fully covered by security deposit. The Oregon Ballroom will send renter a bill which renter must pay within 10 business days.
The Ballroom has natural oak wood floating floors. It is IMPERATIVE to immediately wipe up all moisture that may spill on floors throughout your event. Failure to wipe moisture off floors will result in warped wood panels which can permanently damage our floors. To prevent additional floor damage — all tables and chairs must be lifted and placed in desired locations (not dragged into place). We recommend placing felt/fabric beneath heavy items brought to the ballroom, to prevent legs and under-carriage from scratching and creating grooves on our dance floors. Scratches and grooves can take decades to buff out and make the floor dangerous for guests to dance on. Blankets must be placed under any stage, sound or lighting equipment. Renter must fully clean and sweep at the end of their event.
Liquor Liability Insurance is required if alcohol will be served at your event, and can be shown on the same certificate as general liability. This certificate can be obtained either by the rental party, or by the caterer of the event. For self-catering, relatively inexpensive 1-night-only policies are available — contact an insurance provider to obtain this http://www.wedsafe.com.
The Ballroom’s professional surround-sound system is available for use throughout the event rental. Please note the Ballroom will not provide technical support and DJ services throughout your event, unless you choose this option as an “add on” to your event rental. If Renter wishes to use our sound system, or plug in their own outside sound equipment (eg: plug laptop into our system to play music over loudspeakers), Renter must provide needed technical support. We recommend sending your technician or DJ prior to your event to inspect the premises and cover necessary details. Renter is responsible for damages done to our sound equipment during their event. Renter agrees to leave sound system in original working condition post-rental. If Renter chooses “add-on” DJ or Technical Support staff “add on,” Renter will not be liable for damages done to our sound equipment during their event.
Renter will not have control of ballroom spotlights or existing disco balls. Renter will have full control of LEDs, chandeliers, fluorescents and disco lights. Renter agrees not to use our disco ball or spot lights during their event rental, as these can be disorienting to elderly guests and a safety hazard to guests with epilepsy. Please note the Ballroom will not provide technical support and lighting services throughout your event, unless you choose this option as an “add on” to your event rental. Our staff will set up your ballroom(s) to your desired effect (eg: low chandeliers, red LED backlit walls). However if Renter wishes to change lighting throughout the evening, Renter must provide needed technical support. We recommend sending your technician or DJ prior to your event to inspect the premises and cover necessary details (professional DJs usually are willing to adjust your lighting). Renter is responsible for damages done to our lighting equipment during their event. Renter agrees to leave lighting system in original working condition post-rental. If Renter chooses “add-on” DJ or Technical Support staff “add on,” Renter will not be liable for damages done to our lighting equipment during their event.
Renter agrees to honor Fire Marshall’s posted room capacities in the main ballrooms and on our balconies.
Renter agrees to follow all national, state and local laws. Should the event be cut short due to law enforcement, the renter will pay the full rental fees.
Smoking is not permitted anywhere inside the building.
Renters may choose any caterer they wish. Facilities exist in the Ballroom for preparation and serving of food. Cooking food on-site is not permitted, however last-minute food prep is permitted (re-heating prepared foods in our stove or oven, plating cupcakes, etc). Renter must clean kitchen to original condition at the end of their event. Our kitchen is shared by multiple groups, so kitchen space must be considerately shared.
Battery operated candles are allowed on our property. Per the Fire Marshall, flame candles are not allowed on our property.
Decorations are permitted. However, do not use nails, tacks, staples or other fasteners that will remove paint or put holes in our walls, trims, doors and door frames. Please check with our staff in advance if you are unsure about your decorations.
Renter guests must remain behind balcony railings.
Garbage bags are provided. Please remove all food, decorations and beverages from the premises immediately following your event. Though we do have a “lost-and-found” and set aside items we find left behind, the Ballroom is not responsible for valuables and items left in the building after your event. If trash bags are left on premises, Renter forfeits a portion of their security deposit at the rate of $20 per trash bag.
We rent out all 3 ballroom simultaneously to separate parties. If your party does not reserve all three ballrooms, the rest of the property may not be ‘empty.’ Though you will have your ’own’ ballroom, kitchen and restroom facilities are shared.